As per Robert's Rules of Order, voting on a motion demands strict compliance with specific procedures and requirements. This ensures the standardization of meetings, allowing all members to participate in a productive and smooth experience.
As per Robert’s Rules of Order, voting on a motion demands strict compliance with specific procedures and requirements. This ensures the standardization of meetings, allowing all members to participate in a productive and smooth experience.
Organizations must preserve democracy by ensuring all members have a right to vote. When taking a vote on a motion, there are three key questions to consider:
An assembly can vote via voice, a show of hands, rising or standing, ballot, mail, email, or general/unanimous consent. Alternative methods include proxy voting, preferential voting, and absentee voting. An organization’s bylaws should contain the rules and procedures for these methods.
The chair begins by seeking the affirmative vote first. Following this, the chair requests a negative vote, even in cases where the affirmative vote seems unanimous. The chair does not actively solicit abstentions.
After the vote, the chair promptly announces the outcome. In the event of an affirmative outcome, the chair identifies the individual responsible for implementing the action. If uncertainty arises about the responsible party, members need to motion for a determination.
The chair maintains a neutral position while requesting votes to prevent influencing the membership. It is implicit that a quorum must be present for all voting methods. If the result isn’t clear, the chair may call for a rising vote or a rising and counted vote for a reassessment. If any member questions the vote result, they can audibly invoke “division.”
A majority vote indicates that more than half of the individuals casting votes favor a motion. Specifically, it is achieved when over half of the votes cast by those eligible to vote at a properly convened meeting with a quorum support a motion. Blank votes or abstentions do not contribute to the count.
Determining the majority is based on the votes cast, not the total number of people present. Suppose the bylaws stipulate that a majority of the entire membership must approve a motion. In that case, the majority is determined by the total membership number, not the count of members present or those who cast votes.
A two-thirds vote is necessary for limiting or closing debate, suspending or amending a previously adopted rule or order, revoking membership or office, motions closing nominations or the polls, and blocking the introduction of a motion.
Some organizations require a three-fourths vote instead of a two-thirds vote for particular business decisions, officer elections, or admitting new members. The principle is straightforward: three affirmative votes are necessary for every negative vote, ensuring a heightened agreement among members.
A tie vote occurs when half the members vote in favor and the other half against, leading to no majority. In the absence of a resolution for the tie, the motion fails.
If the presiding officer is a member of the assembly who has not yet voted, they have the authority to break the tie. It’s important to note that the presiding officer is an individual. This means they cannot cast two votes (one as a member and one as an officer). Consequently, they cannot break the tie as the presiding officer if they have already voted as a member.
Members can abstain from voting, indicating their choice not to participate in the vote. Abstentions are not categorized as either affirmative or negative votes. They are considered non-votes, and whoever is responsible for counting the votes disregards the abstentions.
It becomes effective if members don’t immediately question the results of a vote. Members can question the vote only until the chair presents a new motion.
Participating in the voting process is a fundamental aspect of organizational governance and is crucial for upholding democratic principles. Homeowners associations benefit from a comprehensive understanding of voting rules and procedures, particularly in the context of motions. However, not all HOA boards know the first thing about Robert’s Rules of Order on voting on a motion.
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