Explaining Robert’s Rules Of Order Role Of Members

Understanding the intricacies of Robert’s Rules of Order on the role of members is pivotal for the effective functioning of any organization. In this framework, members have a range of duties, from attending meetings punctually and participating in leadership preparation to engaging in collaborative endeavors and upholding fairness in debates.

Robert’s Rules of Order: What Is the Role of Members?

Members shoulder diverse duties and responsibilities within the organization. In Robert’s Rules, these duties include the following:

• Members should attend meetings punctually and familiarize themselves with parliamentary procedures. Smooth meeting dynamics require both the presiding officer and members to know these rules.
• Preparation for leadership roles is essential for members.
• Acceptance of committee assignments and the timely completion of assigned tasks are important responsibilities for members.
• Harmonious collaboration with other members, even amid differing opinions, is crucial.
• During debates, each member has the right to influence the membership with their perspective. Members must respect majority decisions and gracefully implement the membership’s wishes, even if they voted with the losing side.
• Impartiality, fairness, and courtesy are paramount in meetings, particularly debates. Members should only raise a point of order for serious rule breaches. Attentive listening, courteous interaction, and a commitment to protecting minority rights are essential. Members must prevent majority rule from turning into mob rule by avoiding hasty decision-making or rushing through business.
• Members must adhere diligently to these principles, recognizing that today’s majority might be tomorrow’s minority. When the organization’s bylaws or rules are disregarded, or members’ rights are infringed upon during a meeting, members must bring attention to the violation courteously.

It’s important to note that members might have additional obligations specific to the organization. For instance, homeowners associations have distinct responsibilities, such as adhering to community rules, upkeeping their properties, and fulfilling financial dues.

Special Robert’s Rules of Order Member Roles

Sometimes, a presiding officer may neglect the rights of members and refuse to entertain a valid, seconded motion because of personal reasons. In such cases, a member can take the following actions:

1. Raise a point of order.
2. If the chair deems the main motion out of order, appeal the decision. If the chair neglects the point of order, the member has the option to reintroduce the motion. Should it be seconded and still ignored by the chair, the member can bring the motion before the assembly, initiate debate, and call for a vote. During this phase of the meeting, the member temporarily assumes control until the main motion is either permanently or temporarily disposed of. This right is granted under Robert’s Rules of Order, exemplifying the principle that authority lies within the membership, not solely with the leadership.

Ways to Welcome New Members

Here’s how to welcome new members to the organization.

1. Ensure that each new member is provided with a copy of the organization’s bylaws and other governing documents.
2. Take the time to listen to the new member and understand their reasons for joining the organization. If their needs are not addressed, there is a likelihood that they may not renew their membership.
3. Pair the new member with a mentor who can guide them through the organization’s operations and offer advice on how to effectively utilize their talents.
4. Conduct a training session on parliamentary procedure, encouraging members to present ideas in the form of motions during meetings.
5. Promptly appoint the new member to a committee where they can effectively utilize their talents and where they have a genuine interest in the work.

The Bottom Line

Adhering to Robert’s Rules of Order on the role of members is paramount for the smooth operation of any organization, HOAs included. By understanding and fulfilling their roles, members become integral contributors to collaborative and effective governance.

Up Next:

• How To Exercise Robert’s Rules Of Order Discipline
• What Are Organization Governing Documents?
• Robert’s Rules Of Order Amending Documents: A How-To Guide