HOA Record Retention in Iowa

Hi Linda,

Generally speaking, associations should keep a permanent record of all the governing documents, corporate records, meeting minutes, property deeds owned by the HOA, and architectural plans. They also keep a record of member and board member information.

The governing documents may also specify which records to keep and for how long. Typically, associations keep the following records for a set period:

• Insurance records
• Ongoing and expired contracts
• Maintenance records
• Financial statements and records
• Personnel records
• General correspondence
• Warranties (including expired warranties)
• Tax returns
• Newsletters
• Member architectural submittals
• Election materials

If the HOA is incorporated as a non-profit, it should also abide by the provisions of the Revised Iowa Nonprofit Corporation Act Section 504.1601 with regard to keeping records.

Here is a resource you may find helpful: https://clarksimsonmiller.com/hoa-record-keeping-property-store/